The Massachusetts School to Career Connecting Activities Initiative

 


8b - Connecting Activities Quarterly Report

The Connecting Activities Quarterly "Work and Learning Performance Report" is submitted 15 days after the end of each quarter (or on the following Monday if a weekend). The report provides a count of students and employers participating in Work and Learning experiences, along with a count of Work-Based Learning Plans and hours of instruction. The report counts individuals (not placements) and so if a student or employer has more than one placement, they are counted once. (Or once in each category, such as once for a summer placement, once for a school year placement and once total.)

The report is cumulative from July 1st to the end of the quarter.

To run the report, open to the Reports/Admin Menu, fill in the dates for the current quarter and click APPLY.  (1.) Use Quarterky Report 01A - Write Narrative to write (or copy-and-paste) the narrative.  (2.) Once per year, use the Quarterly Report 01B - Annual Goals to data enter the annual goals (from your RFP response).   Then choose the button for Quarterly Report 01 - Connecting Activities Quarterly Report.    WE ARE NOW PILOTING A ONE-CLICK SUBMISSION to automatically submit the report PDF.  Or save the report to a PDF and upload or email it.  

The Work and Learning Performance Report is based on data from the placement screen, and uses the following fields. Before running quarterly reports, please take a few minutes to look over your data to make sure everything is complete.

  • Participant ID. All participants should have a unique Participant ID. This ID must be used consistently if the participant has more than one job or internship.
  • Connecting Activities checkbox. Make sure that the Connecting Activities program checkbox is checked (x) for all placements that should be included in Connecting Activities reporting.
  • Type of Program. The report is based on work experiences (jobs/internships). The report uses the "Type of Program" and selects all records coded as "Work-Based Learning" (and not Job Shadow, Resumes, Workshops, etc.).
  • Type of Pay -- This field must be filled in -- Employer Paid, Subsidized/Sponsored, or Unpaid.
  • Start Date and End Date. The start date field is used to determine whether the internship is in the current program year. Both start date and end date are used to determine whether the job is included as summer or school year or both. Placements that start in July or August are counted as summer. Placements that continue past September may be counted as both summer and school year. Placements that start in September or later are counted as school year.
  • Employer Name and ID. The Employer Name must be filled in. An Employer ID is assigned automatically by the program.
  • Employer Type. The employer type (Private, Public, Nonprofit) must be filled in.
  • Work and Learning Program Elements (The program counts all the "Yes" answers for these):
    • Has Workhop or Classroom Component - the work experience program includes a workshop or classroom component, such as a workshop series (including Signal Success or other workshops), a CVTE program, Innovation Pathway or other career pathway program, an internship class, or other instruction. 
    • Has WBL Plan - The field "Has WBL Plan?" should be filled in. If the WBLP is in the database, this field is filled in automatically. The report counts all of the "Yes" answers, including "Yes - In Database" and "Yes - Pen and Paper."
    • STEM Focus - The STEM field should be filled in with yes, no, or unknown.

Some reports on the Reports/Admin menu that might be helpful for reviewing data:

  • "Check Data for Work and Learning Performance Report"
  • "Count by Program"
  • "Custom Editing Form"

 

1 - INTRODUCTION TO THE DATABASE - VIDEO
1a - Key Points About the Database
1b - REGISTERING AND SIGNING IN - VIDEO
1c - Navigating the Database Screens
2 - USING THE PLACEMENT SCREEN - VIDEO
2a -Classifying Placements - Activity Name, Program Checkboxes, Job Title, etc.
2b. Classifying and Defining STEM Placements
2c - Placement and WBLP Screen - Sharing via Email/Username
2d - Participants with more than one work experience
2d - Worksites with multiple participants - Using the COPY WBLP button
2e - Placement Screen - Required and Optional Fields
2g - Work and Learning Program Elements (Preview of FY19 elements)
2h - Career Areas
2z - Deleting Placement Screen Records
3 - USING THE JOB DESCRIPTION AND SKILLS/TASKS SCREENS - VIDEO
4 - USING THE PERFORMANCE REVIEW SCREEN - VIDEO
5 - ACTIVITY SCREEN - VIDEO
6 - Reflection Screen
7 - Importing
8 - REPORTS MENU AND EMPLOYER SCREENS - POWERPOINT PRESENTATION
8a - About the Reports/Admin Menu
8b - Connecting Activities Quarterly Report
8c - Connecting Activities Qualifying Wages Report
8d - Custom Reports
8e - Employer Screens
9 - Sharing, Collaboration and Privacy
9a - UPDATING MY ACCOUNT SETTINGS - VIDEO
9b - Add | Invite New Usernames
9c - Using the "One-Step WBLP Review Screen" for Supervisors
9d: Instructions for students to create their WBLPs online
DATABASE FIELD LIST
What's New in the Database
Winter/Spring 2019 Webinar Series