The Massachusetts School to Career Connecting Activities Initiative

 


8b - Connecting Activities Quarterly Report

1 - INTRODUCTION TO THE DATABASE - VIDEO
1a - Key Points About the Database
1b - REGISTERING AND SIGNING IN - VIDEO
1c - Navigating the Database Screens
2 - USING THE PLACEMENT SCREEN - VIDEO
2a -Classifying Placements - Activity Name, Program Checkboxes, Job Title, etc.
2b. Classifying and Defining STEM Placements
2c - Placement and WBLP Screen - Sharing via Email/Username
2d - Participants with more than one work experience
2d - Worksites with multiple participants - Using the COPY WBLP button
2e - Placement Screen - Required and Optional Fields
2g - Work and Learning Program Elements (Preview of FY19 elements)
2h - Career Areas
2z - Deleting Placement Screen Records
3 - USING THE JOB DESCRIPTION AND SKILLS/TASKS SCREENS - VIDEO
4 - USING THE PERFORMANCE REVIEW SCREEN - VIDEO
5 - ACTIVITY SCREEN - VIDEO
6 - Reflection Screen
7 - Importing
8 - REPORTS MENU AND EMPLOYER SCREENS - POWERPOINT PRESENTATION
8a - About the Reports/Admin Menu
8b - Connecting Activities Quarterly Report
8c - Connecting Activities Qualifying Wages Report
8d - Custom Reports
8e - Employer Screens
9 - Sharing, Collaboration and Privacy
9a - UPDATING MY ACCOUNT SETTINGS - VIDEO
9b - Add | Invite New Usernames
9c - Using the "One-Step WBLP Review Screen" for Supervisors
9d: Instructions for students to create their WBLPs online
DATABASE FIELD LIST
What's New in the Database
Winter/Spring 2019 Webinar Series

The Connecting Activities Quarterly "Work and Learning Performance Report" is submitted 15 days after the end of each quarter (or on the following Monday if a weekend). The report provides a count of students and employers participating in Work and Learning experiences, along with a count of Work-Based Learning Plans and hours of instruction. The report counts individuals (not placements) and so if a student or employer has more than one placement, they are counted once. (Or once in each category, such as once for a summer placement, once for a school year placement and once total.)

The report is cumulative from July 1st to the end of the quarter.

To run the report, open to the Reports/Admin Menu, fill in the dates for the current quarter and click APPLY. 

(1.) Preview the report before you write your narrative (Quarterly Report 01 - Connecting Activities Quarterly Report).    After you have previewed the report, you might spend some time using other report/admin screens to carefully look over your data to make sure it is complete and accurate.  Recommended screens for looking over your data include Report 01: Count by Program and Quarterly Report 02: Review Data....   If you need to make corrections, you can go back to the Placement screen or you can use the "Custom Editing" feature to quickly edit batches of records if needed.  Feel free to reach out for assistance in reviewing and editing your data.  

(2.) Use the screen Quarterky Report 01A - Write Narrative to write (or copy-and-paste) a brief narrative about your work, especially focusing on some of the behind-the-scenes work that you have done to build partnerships with schools and employers in your region. 

(3.) NOTE:  Once per year, use the Quarterly Report 01B - Annual Goals to data enter the annual goals (from your RFP response).   Once you fill in the annual goals, the columns for goals and year-to-date (YTD) percent of goals will be filled in on your quarterly report.

(4.) When you are ready, choose the button for Quarterly Report 01 - Connecting Activities Quarterly Report.   

(5.) You can print the report to a PDF.  On most computers, just File, Print and then choose Print to PDF or similar option).  You can email the report to DESE (to Kerry Akashian) and cc to Skills Library (Jennifer Leonard).   NOTE: You can simply email the report, or there is an also an option, new in FY2020, to upload the report and automatically send an email to Kerry and me.   This option is available within the Quarterly Report section of the Reports/Admin menu and also on the Main Menu page. 

ABOUT THE DATA:

The Work and Learning Performance Report is based on data from the placement screen, and uses the following fields. Before running quarterly reports, please take a few minutes to look over your data to make sure everything is complete.

Some reports on the Reports/Admin menu that might be helpful for reviewing data: